Does your company require a lot of business travel? Are you struggling to find corporate travel services that fit your company’s needs – and budget? As professionals working In the travel Industry, D&D Executive Transportation Is here with 6 ways to reduce corporate travel expenses.
With consistent trips around the country and the world, the costs can really add up. Meals, drinks or other activities with clients, air travel, hotel stays, and on-the-ground transportation can make quite a dent in your company’s pocketbook.
How to Reduce the Cost of Business Travel
There are ways to reduce the cost of business travel without sacrificing employee happiness, or the quality of services needed. A little bit of mindfulness, planning, and policy can lower the cost of your corporate travel services considerably. These tips are easy and actionable ways to reduce your company’s travel costs now.
Be Mindful of Your Dates:
When possible, book your trips on off-season dates. This will drastically lower your costs as both airfare and hotel prices are bound to be far lower than during high-demand times of year.
Avoid summertime and Spring Break (in March for most schools) as both are heavy travel times, meaning that your company will likely have to pay more for airfare and hotels.
Use Rewards Programs:
Most airlines and hotels have some sort of frequent customer rewards program. Research your preferred airline and hotel chain to see their offerings. You can stand to save hundreds – or even thousands – of dollars per year by signing up to receive rewards. That’s a big boost for your company’s bottom line.
Open a Corporate Transportation Services Account:
Money is often lost in translation when organizing various on-the-ground travel needs. Rideshares and taxis are often late, or unprofessional, and can cost more overall for one-off services. This stands to damage both your budget and your image.
However, when you open a corporate transportation account with a world-class business such as D&D Executive Transportation, you’ll build a relationship with a trusted, professional company that will be there for you with the same high-level services and beautiful vehicles time and time again. Over time, the reliability and consistency your corporate account provides will positively affect your travel costs.
Change Your Travel Policy:
When was the last time your company’s travel policy was reviewed in-depth? It might be the case that a couple tweaks to your policies and procedures are all you need to transform your corporate travel spending practices.
Look at where your guidelines as to food allowance, booking and approvals processes, on-site expenses, and more may be a little loose. Set very clear, manageable boundaries for proper spending, and you’ll see a reduction in costs.
Provide Incentives for Employees:
When you share the wealth, you’re bound to receive more enthusiastic commitment to the cause from your employees. Perhaps offer a portion of the year’s savings to your employees as a thank you for their efforts to curb spending. You can also give out gift cards, or other incentives to encourage your employees to continue better spending practices.
Virtual meetings save your company a ton of money, as all travel expenses are eliminated. Some meetings, such as sales calls or conferences must happen face-to-face to be effective. But check-ins with clients and other routine meetings and appointments can happen via technology. Keep the costs low and choose virtual meetings when possible.
D&D Executive Transportation | Your Home for Corporate Travel Services in Detroit, MI
At D&D Executive Transportation we know how important it is to balance your budget with the health and happiness of your employees and your clients. You want to receive the highest quality of service without breaking the bank. A corporate account with us will save you money, as well as maintain your company’s image with our beautiful, sleek fleet of vehicles. Our white-glove service and world-class drivers are here to ensure that you get where you need to go safely and in style. to discuss a corporate account. We can’t wait to serve you.